Identify Projects so that they to be Cheaper and Easier.

Hello!, nice to be able to bring back another post of the best tips to Manage Computers. Today's topic is the identification of projects.

What for? Well, first let's see what is "identify" a project. Whenever you hear the word project, immediately our brain has two ideas:

"project = spend a lot of money"

"project = complexity"

 Which of the two ideas is false? ... Think about it a bit, do not cheat, do not read the answer... Although you may not believe both ideas are absolutely false. Like it or not.

So, how were implanted these gods, these key ideas in our subconscious that make everyone kneel and bow our necks to the projects?!!. Well I do not know, I have no idea of ​​the origin and how in the 21st century an entire planetary network of professionals we are still blind before projects. Is it because this business works? so be it!!, but that does not remove they are false ideas.

What good is it to know the truth?. Well, clearly to make our projects not be expensive or complex. Projects are not more than what they are: a set of simple tasks, bonded in some way. and coordinated, orderly, by someone to get a "Great" ultimate goal.

But if they are simple tasks why my project is expensive and complex? Then, necessarily, what's missing your project is identification. Even if you have absolute clarity of the name and what does each project task, that does not make you understand the usefulness of the project itself.

Although an individual task can be expensive and complex, Project identification shows us the flexible Synergy, allows modeling the project so that the project itself not be expensive nor complex.

The identification of a project allows us to know the "usefulness" of a project, its essence, and how it curdles in other parts of our business systems.  

To put it another way: when you focus your attention on individual tasks one by one, each task by itself, appear expensive and complex. By abstracting your attention a layer above your attention will shape the project as a black box, making shape the project for its "usefulness" to other systems rather than what does each internal component of the project.

When viewing the project "from above", we will see many features that were hidden, but that must be met for the project to succeed.

Thus, we could detect that each project needs to collect data, feed forms, creating templates, etc.. Everything endless pre-project tasks that are required to meet before considering the project successful. But how much time could be saved in the creation and implementation of projects if the project management area have a central repository of data that could be shared between projects?. Great?, No?

Well, here we have detected just ONE key feature of the project, which is the Data Communication, or what is known as "INTERFACING and REPOSITORIES". This often overlooked when we see the projects from the point of view of tasks.This and many other features can be identified. But we must take the time to document them to make the project a success.

If you buy the guide will have already identified 32 characteristics, saving that part of the work, only thing you should do is fill the data with your own project. For example, the document will see the subsection "INTERFACING and REPOSITORIES". That is, we document << ... the details of the file directories that deal to store data, or share data between systems, either via interfaces, xml, ftp, netbios, shared folders, etc.. Report files, directories, permissions, accounts, users, and processes associated frequencies, sizes, etc.. >>

That is one of several points that we must identify our project. Then these documents must be completed, reviewed and discussed by the project team before considering closed or delivered the project.

This document is vitally importance  and must be the "DELIVERABLE" of the project.

For your pleasure, here you can download a full complement of 32 points to identify and document each project.

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